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Contract Management and Compliance Coordinator

Company: Weld County Government
Location: Greeley
Posted on: May 3, 2021

Job Description:


The Contract Management team is part of a fast paced, detail-oriented Administration Unit that supports the Director, Deputy Director and nine divisions throughout the Department of Human Services.

Our team is searching for a Contract Management and Compliance Coordinator to assist in managing the Department's contract, and grant application process, which may include but is not limited to, contracts, agreements, Memorandums of Understanding, and Intergovernmental Agreements. Use County or State approved templates to develop various contractual documents through a bid/proposal process, annual renewal process or as the result of a specific need. Serve as the direct liaison with State personnel, contractors, and Department staff throughout the contract approval process. Manage storage of current and historical contracts and Board of County Commissioners (BOCC) related documents for retention and retrieval using On-Base and Tyler. Assists in tracking contract compliance, program outcomes and other required document tracking, utilizing the Contract Management System (CMS), OnBase and other data management programs. Assist with compiling trend data for further analytical review and use in evaluating effectiveness of service agreements. Assist with maintenance of the Department Policy Manual including facilitating the development of new policies, updating existing policies, gaining BOCC approval for policies and access to the manual on the DHS intranet. Provide a broad range of technical project-based tasks and support for Weld County Department of Human Services Administration, including participating in, facilitating or supporting Department sponsored committees, commissions or other activities.

The Weld County Department of Human Services (WCDHS) employs over 450 workers, who have the skills, passion and drive to service Weld County citizens in 31 incorporated municipalities and across almost 4,000 square miles.

Mission Statement: Engaging and partnering with the community to improve safety, health and well-being of individuals and families through the delivery of responsive and collaborative services.

Vision Statement: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered.

The program areas of WCDHS help individuals make life-changing decisions and assist with emergency, quality of life issues daily. The unequaled integrity and commitment to provide compassionate partnerships and resources, in conjunction with community organizations, is exhibited by WCDHS employees. Some of the program areas include:

  • Area Agency on Aging (AAA) - Helps maintain an individual's independence and dignity in their home and community by planning, coordinating and advocating services to aid and protect our at-risk older population.
  • Assistance Payments - Aids individuals and families who qualify for financial, medical and food assistance.
  • Child Support - Provides services to include testing for paternity, establishing court orders for child support and enforcing child support payment obligations
  • Child Welfare - Work with families to assure safety, permanency and wellbeing for children and youth. Assess family, child, and youth needs to provide appropriate referrals for services in an effort to strengthen families and minimize harm to children.
  • Employment Services - Offers employment opportunities, training, career planning, job skills development, workshops, job fairs, vocational skills assessments and child care related services.
  • Family Resource - Assists individuals and families with supportive services surrounding the areas of post adoption, promoting healthy and intact families, child abuse prevention, public assistance navigation and community outreach.

WCDHS collaborates with other organizations to provide assistance to thousands of Weld County citizens each year, and our staff take great pride in guiding individuals to the resources and programs available to them.

Weld County Department of Human Services' greatest asset is our staff.

The Ideal Candidate for the Department of Human Services, Administration Division will possess these traits:

  1. exhibit strong leadership skills with a solution-based approach

  2. possess strong inter-personal skills and expertise in team collaboration

  3. have the ability to gracefully prioritize competing workload obligations

  4. enjoy working in an environment where quality is valued

Starting pay is $24.93 - $31.56 per hour plus benefits (see benefits tab on the job posting).

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. (Any one position may not include all of the duties listed nor do the listed examples include all duties which may be found in positions of this class.)

Using County approved templates, develop contracts and service agreements, single purchase agreements, agreements for professional services and other contracts or agreements required by the Department. Generates, distributes and tracks all Department contracts. May generate, distribute and track all child specific placement agreements and addendums for children placed with out-of-home service providers using State templates.

Enter contracts into CMS and tracks through approval process. Draft and submit pass-around memorandums for BOCC approval of all contracts. Prepares or assists in preparation of weekly contract briefing agendas and BOCC agenda packet with supporting documentation. Facilitate or assist in facilitation of weekly contract briefings and works with division representatives to attend and provide information on potential providers. Assist in preparation and storage of current and historical (BOCC) Work Session Outcomes, Agendas and supporting documentation for storing in OnBase following process.

Implement and oversee any Department bid/proposal opportunities. Facilitate the review and selection of proposals and/or bids and ensure that all approvals are obtained through various required channels.

Develop and maintain a professional relationship with State personnel, contractors, and Department staff utilizing strong interpersonal skills to maintain effective working relationships and to resolve problems and issues as they arise. Serve as a resource on issues related to contract compliance and provide historical information on usage of contracts for Department staff.

Assist Fiscal Office with contracted service questions. Provide information or training on contract processes to division staff when needed.

Assist divisions with the process of developing, updating, and gaining BOCC approval for Department policies, and procedures, and placement in the Department Policy Manual on the DHS intranet.

Provide a broad range of technical project-based tasks and support for Weld County Department of Human Services Administration such as preparing Department communications, performing research or presenting information. May participate in, facilitate, or support Department sponsored committees, commissions, or other activities.



Required Education:

  • Successful completion of a Bachelor's Degree is preferred.
  • Equivalent combination of education and experience may be considered in lieu of degree.

Required Work Experience:

  • Experience in the development and/or management of contracts at varying levels of complexity.

Preferred Work Experience:

  • Experience with contracts, agreements or grants.
  • Experience writing scopes of work.
  • Experience drafting professional correspondence and memorandums.
  • Experience working in a human services environment.
  • Knowledge of Child Welfare services.

Required Skills, Knowledge and Abilities:

  • Must possess ability to keyboard at 35 words per minute.
  • Must have a valid Colorado Driver's License and Liability Insurance. Must provide own transportation and be willing to travel throughout Weld County.
  • Must pass Human Services Background Checks. Background checks include CBI/FBI fingerprinting and will continue to be monitored throughout employment.

Other Necessary Requirements

Ability to enter data into several different computer programs. Ability to learn and apply new computer skills on a regular basis. Knowledge of computer programs such as Microsoft Windows and Word, Excel, Access and Outlook.

Ability to read and comprehend instructions, correspondence and department policies and procedures. Ability to write correspondence.

Ability to effectively communicate in one-on-one and small group situations to customers, clients and other employees of the organization.

Ability to apply math concepts and calculations in the work environment.

Ability to apply common sense to problem solve in a work environment.

Ability to adapt to fast paced, high volume and ever-changing work environment and be able to handle high stress situations.

Follow Human Services policies and procedures, the Weld County Code of Conduct and adhere to strict confidentiality guidelines and appropriate release of information outlined in both.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee may be required to sit for extended periods of time and is frequently required to stand and walk. The employee must frequently lift and/or move up to 25 pounds. The employee frequently is required to use their hands and reach with hands and arms. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, and ability to adjust focus such as that used when using a computer or reading.

Keywords: Weld County Government, Greeley , Contract Management and Compliance Coordinator, Other , Greeley, Colorado

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