The Contract Management team is part of a fast paced,
detail-oriented Administration Unit that supports the Director,
Deputy Director and nine divisions throughout the Department of
Our team is searching for a Contract Management and Compliance
Coordinator to assist in managing the Department's contract, and
grant application process, which may include but is not limited to,
contracts, agreements, Memorandums of Understanding, and
Intergovernmental Agreements. Use County or State approved
templates to develop various contractual documents through a
bid/proposal process, annual renewal process or as the result of a
specific need. Serve as the direct liaison with State personnel,
contractors, and Department staff throughout the contract approval
process. Manage storage of current and historical contracts and
Board of County Commissioners (BOCC) related documents for
retention and retrieval using On-Base and Tyler. Assists in
tracking contract compliance, program outcomes and other required
document tracking, utilizing the Contract Management System (CMS),
OnBase and other data management programs. Assist with compiling
trend data for further analytical review and use in evaluating
effectiveness of service agreements. Assist with maintenance of the
Department Policy Manual including facilitating the development of
new policies, updating existing policies, gaining BOCC approval for
policies and access to the manual on the DHS intranet. Provide a
broad range of technical project-based tasks and support for Weld
County Department of Human Services Administration, including
participating in, facilitating or supporting Department sponsored
committees, commissions or other activities.
The Weld County Department of Human Services (WCDHS) employs
over 450 workers, who have the skills, passion and drive to service
Weld County citizens in 31 incorporated municipalities and across
almost 4,000 square miles.
Mission Statement: Engaging and partnering with the community to
improve safety, health and well-being of individuals and families
through the delivery of responsive and collaborative services.
Vision Statement: The people of Weld County are connected to the
resources needed to thrive in the community and feel safe and
The program areas of WCDHS help individuals make life-changing
decisions and assist with emergency, quality of life issues daily.
The unequaled integrity and commitment to provide compassionate
partnerships and resources, in conjunction with community
organizations, is exhibited by WCDHS employees. Some of the program
- Area Agency on Aging (AAA) - Helps maintain an individual's
independence and dignity in their home and community by planning,
coordinating and advocating services to aid and protect our at-risk
- Assistance Payments - Aids individuals and families who qualify
for financial, medical and food assistance.
- Child Support - Provides services to include testing for
paternity, establishing court orders for child support and
enforcing child support payment obligations
- Child Welfare - Work with families to assure safety, permanency
and wellbeing for children and youth. Assess family, child, and
youth needs to provide appropriate referrals for services in an
effort to strengthen families and minimize harm to children.
- Employment Services - Offers employment opportunities,
training, career planning, job skills development, workshops, job
fairs, vocational skills assessments and child care related
- Family Resource - Assists individuals and families with
supportive services surrounding the areas of post adoption,
promoting healthy and intact families, child abuse prevention,
public assistance navigation and community outreach.
WCDHS collaborates with other organizations to provide
assistance to thousands of Weld County citizens each year, and our
staff take great pride in guiding individuals to the resources and
programs available to them.
Weld County Department of Human Services' greatest asset is our
The Ideal Candidate for the Department of Human Services,
Administration Division will possess these traits:
exhibit strong leadership skills with a solution-based
possess strong inter-personal skills and expertise in team
have the ability to gracefully prioritize competing workload
- enjoy working in an environment where quality is valued
Starting pay is $24.93 - $31.56 per hour plus benefits (see
benefits tab on the job posting).
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Other duties may be assigned. (Any one position may not include all
of the duties listed nor do the listed examples include all duties
which may be found in positions of this class.)
Using County approved templates, develop contracts and service
agreements, single purchase agreements, agreements for professional
services and other contracts or agreements required by the
Department. Generates, distributes and tracks all Department
contracts. May generate, distribute and track all child specific
placement agreements and addendums for children placed with
out-of-home service providers using State templates.
Enter contracts into CMS and tracks through approval process.
Draft and submit pass-around memorandums for BOCC approval of all
contracts. Prepares or assists in preparation of weekly contract
briefing agendas and BOCC agenda packet with supporting
documentation. Facilitate or assist in facilitation of weekly
contract briefings and works with division representatives to
attend and provide information on potential providers. Assist in
preparation and storage of current and historical (BOCC) Work
Session Outcomes, Agendas and supporting documentation for storing
in OnBase following process.
Implement and oversee any Department bid/proposal opportunities.
Facilitate the review and selection of proposals and/or bids and
ensure that all approvals are obtained through various required
Develop and maintain a professional relationship with State
personnel, contractors, and Department staff utilizing strong
interpersonal skills to maintain effective working relationships
and to resolve problems and issues as they arise. Serve as a
resource on issues related to contract compliance and provide
historical information on usage of contracts for Department
Assist Fiscal Office with contracted service questions. Provide
information or training on contract processes to division staff
Assist divisions with the process of developing, updating, and
gaining BOCC approval for Department policies, and procedures, and
placement in the Department Policy Manual on the DHS intranet.
Provide a broad range of technical project-based tasks and
support for Weld County Department of Human Services Administration
such as preparing Department communications, performing research or
presenting information. May participate in, facilitate, or support
Department sponsored committees, commissions, or other
- Successful completion of a Bachelor's Degree is preferred.
- Equivalent combination of education and experience may be
considered in lieu of degree.
Required Work Experience:
- Experience in the development and/or management of contracts at
varying levels of complexity.
Preferred Work Experience:
- Experience with contracts, agreements or grants.
- Experience writing scopes of work.
- Experience drafting professional correspondence and
- Experience working in a human services environment.
- Knowledge of Child Welfare services.
Required Skills, Knowledge and Abilities:
- Must possess ability to keyboard at 35 words per minute.
- Must have a valid Colorado Driver's License and Liability
Insurance. Must provide own transportation and be willing to travel
throughout Weld County.
- Must pass Human Services Background Checks. Background checks
include CBI/FBI fingerprinting and will continue to be monitored
Other Necessary Requirements
Ability to enter data into several different computer programs.
Ability to learn and apply new computer skills on a regular basis.
Knowledge of computer programs such as Microsoft Windows and Word,
Excel, Access and Outlook.
Ability to read and comprehend instructions, correspondence and
department policies and procedures. Ability to write
Ability to effectively communicate in one-on-one and small group
situations to customers, clients and other employees of the
Ability to apply math concepts and calculations in the work
Ability to apply common sense to problem solve in a work
Ability to adapt to fast paced, high volume and ever-changing
work environment and be able to handle high stress situations.
Follow Human Services policies and procedures, the Weld County
Code of Conduct and adhere to strict confidentiality guidelines and
appropriate release of information outlined in both.
While performing the duties of this job, the employee is
regularly required to talk or hear. The employee may be required to
sit for extended periods of time and is frequently required to
stand and walk. The employee must frequently lift and/or move up to
25 pounds. The employee frequently is required to use their hands
and reach with hands and arms. Specific vision abilities required
for this job include close vision, distance vision, peripheral
vision, and ability to adjust focus such as that used when using a
computer or reading.