Divisions Operations Coordinator

Company: City of Sterling
Location: Sterling
Posted on: September 24, 2022

Job Description:

Primary Purpose

Supervises and coordinates Electrical, Service Center clerical, Custodial at all City buildings, Building Maintenance and Mechanics Divisions; responsible for maintenance and upkeep of all Service Center buildings.

Essential functions

• Maintains supervisory responsibility and accountability for the use, care, maintenance, repair and security of building, equipment, and inventories within the position's scope of authority;
• Makes policy recommendations regarding procedures, work rules, and performance standards to assure the efficient and effective operation of the division in compliance with City and Federal, State and local laws.
• Provides managerial leadership and directs the selection, supervision, training and evaluation of divisional staff. Conducts or oversees performance evaluations, and initiates and implements disciplinary actions as warranted to correct employee deficiencies within the scope of authority established in the City of Sterling's Personnel Policies. Resolves grievances, complaints, and other sensitive personnel matters within their scope of authority; Interviews candidates and makes recommendations as to initial placement of suitable candidates and/or promotions of existing divisional employees. Assures all personnel are trained and equipped to perform duties; directly supervises the operations of the Mechanics, Electrician, Custodial, Building Maintenance, and Clerical positions.
• Assists with the preparation and administration of the divisional budgets based on staffing and resource requirements, cost estimates, and objectives and goals. Monitors the budget to assure compliance with approved budget levels and standards.
• Participates in department management staff meetings; coordinate, direct, and participate in departmental presentations to the City Council on items affecting the division.
• Establishes and maintains cooperative and effective working relationships with the City and other government officials, representatives of public and private organizations, other agencies, citizen's groups, outside suppliers and vendors, department heads, employees, and the general public;
• Prepares and/or processes various reports and records, studies, equipment maintenance reports, weekly/monthly statistics, requisitions, inventories, logs and various other records, reports, memos and correspondence;
• Maintains asset database for property and vehicles;
• Maintains logs of gas boy utilization;
• Responsible and accountable for the safety programs, safety training, and safety record of the divisions assigned. Follows all applicable safety rules and regulations.
• Effectively and efficiently operates a computer utilizing such software programs as word processing, statistical spreadsheets and databases;
• Carries a City-issued communication device for work-related communications while in Logan County;
• Performs other related functions as otherwise assigned, delegated or required by the PW Director.
  
  Knowledge, Skills, and Abilities
  
  Knowledge of :
  

• Common practices, standard methods, equipment and materials used for facility maintenance and construction work;
• Occupational hazards and safety principles and practices in building and facility maintenance;
• Process and practices used in preventative maintenance and scheduling and completing work orders;
• Operating and repair characteristics of the entire range of City-owned light and heavy equipment;
• Wide variety of electrical, hydraulic, pumping, fuel, and mechanical systems
• Preventative maintenance practices and methods;
• Gasoline and diesel engines, fuel systems, transmissions, hydraulics, and related mechanical systems;
• Mechanical parts and materials used in the repair and maintenance of heavy equipment and vehicles;
• Electrical safety procedures and current national, state, and local building and electrical codes;
• Heating ventilation, refrigeration, air conditioning systems;
• Fiscal management, including budget preparation, expenditure control, and record maintenance.
• Current management, leadership, and supervisory principles and practices;
• Current and proposed legislation and laws of the local, state, and federal governments that affect the divisions supervised. Ability to :
  
• Apply technical knowledge in a manner, which supports organizational mission, goals, and objectives and achieves desired outcome.
• Creates solutions for problems by using a variety of resources, to learn and adapt to changing parameters and administer a multifaceted department;
• Exercises sound judgment, reasoning and decision making which produces logical and consistent results and outcomes.
• Organize work, delegate appropriately, and establish meaningful goals and objectives.
• Plan, organize, and oversee assigned functions including evaluating the work of subordinates.
• Analyze situations objectively, to recognize actual and potential risks, and determine the proper course of action.
• Communicate using appropriate style/method for the situation and in a manner, which reflects positively upon the City.
• Establish and maintain effective working relationships with senior City Management, employees, council members, other agencies, and the general public.
• Organize and coordinate work schedules, delegate appropriate responsibilities to subordinate staff and monitor progress to optimize daily productivity to meet established divisional goals.
• Comprehend and follow complex written and/or oral instructions, to compile information, to complete and file accurate reports, with minimal supervision.
• Create solutions for problems by using a variety of resources, to learn and adapt to changing parameters while supervising assigned divisions;
• Represent Departments/Division and the City of Sterling in a positive responsive manner to the public, fellow employees, volunteers, and supporters;
• Demonstrate the safe operations, and performance of minor maintenance of equipment associated with or used in course of accomplishing the primary purpose of the position and divisions supervised.
• Deal with the public in a cordial, tactful, and professional manner which serves to maintain and develop effective working relationships with clientele. Exercise sound judgment, reasoning and decision making which produces logical and consistent results and outcomes. Physical Requirements :
  
• Physical requirements include ability to extend hands(s) and arm(s) in any direction; pick, pinch, work with fingers and palm as well as whole hand; performs sedentary physical work which requires the ability to lift fifty (50) pounds and carry objects weighing up to twenty (20) pounds; some pushing, pulling, and climbing; move about on foot to accomplish tasks; push/pull, lift, move, draw/drag, haul or tug objects in a sustained motion for extended periods of time.
• Physical mobility sufficient to carry on the inspection of the operation of equipment, infrastructure repairs, and maintenance of various work sites.
• Manual dexterity sufficient to operate keyboard devices requiring repetitive arm/hand movements.
• Cognitive ability sufficient to perform and understand and apply simple to complex mathematical concepts.
• Visual acuity sufficient to perform work which deals largely with preparing/reviewing reports and records, driving vehicles and for visual inspection which may involve small parts/defects in equipment;
• Hearing acuity sufficient to receive, comprehend, and understand detailed information through oral communications, telephone conversations, radio traffic, etc., and to make fine discriminations in sound in order to perform duties safely. Working Conditions : Work is performed in surroundings in which temperature, contaminants, and noise are not normally encountered; hazards are minor and controllable.
  Marginal Functions :
  
• May attend evening meetings and work extra hours;
• May serve on special City task forces;
• Subject to 24-hour call back for emergency conditions;
• May work non-standard hours such as evenings, weekends and holidays
  
  Education and Special Requirements
  
  EDUCATION, EXPERIENCE AND TRAINING :
  Education : High School or G.E.D.
  Experience : At least 5 years progressively responsible experience in at least one of the disciplines (Mechanics, Building Maintenance, and Custodial) plus at least 2 year of supervisory or lead work experience
  Training/Certifications:
  Special Requirements : Possess and maintain valid CO Driver's License.

Keywords: City of Sterling, Greeley , Divisions Operations Coordinator, Professions , Sterling, Colorado